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POSITION SUMMARY:

As the chief business official, the Director of Finance & Operations oversees all matters pertaining to operations, the budget, financial reporting, payroll, accounts payable, accounts receivable, and purchasing.

REPORTS TO:

Superintendent of Schools

CERTIFICATION & LICENSURE REQUIREMENTS

Massachusetts Department of Elementary and Secondary Education (DESE) licensure as a School Business Administrator is preferred. Unlicensed candidates are still encouraged to apply, but applicants must be eligible for certification and/or a waiver.

TRAINING AND EXPERIENCE:

• At least three years of experience working in a business, administrative, and/or finance position – preferably in a school setting

• Bachelor's degree required; Master's Degree in a related field preferred

• Strong background and training in accounting 

• Thorough, current knowledge of federal and state laws and regulations pertaining to school finance, funding, budgeting, and procurement

• Technology skills and experience with spreadsheet applications and other financial software required; because the district uses School ERP Pro, formerly known as Infinite Visions, experience with that application is desirable

• Knowledge of and experience in M.G.L. 30b Procurement procedures; certification as a Massachusetts Certified Public Purchasing Official (MCPPO) is highly desirable

• All prospective employees must undergo state-mandated criminal background checks (ie., CORI, SORI, and SAFSIS) and be deemed suitable for employment

ESSENTIAL FUNCTIONS: 

• Establish and maintain positive working relationships with school committee members, district staff and administrators, town hall employees, contractors, vendors, and the public

• Review and continuously improve systems to strengthen district finances and to optimize operational processes and workflows

• Create, coordinate and direct budget development activities and budget administration processes

• Provide counsel to managers on fiscal and operational matters, including assisting building principals as they develop building-based budgets 

• Prepare and present financial reports to the School Committee, state officials and the public – as requested and in accordance with government regulations and mandates

• Generate projections of revenues and expenditures

• Oversee implementation and execution of grants

• Oversee planning, budgeting, and execution of revolving accounts

• Monitor and implement internal financial controls and auditing processes

• Monitor all expenditures and report the status of each account on a monthly basis

• Establish, implement and monitor procedures for procurement

• Administer and supervise accounts payable, payroll and warrant functions

• Provide data for contract negotiations and periodically participate in negotiations as the superintendent requests

• Monitor Circuit Breaker amounts for integration into the annual budgets

• Monitor a district-wide plan for the management of student activity and internal school-based funds

• Arrange and coordinate preparation of the annual financial audit and any internal audit assignments requested by the Superintendent or the School Committee 

• Work closely and cooperatively with state and/or independent auditors

• Oversee student transportation, including producing all reports, fee collection, and bid/contract negotiations

• Perform any duties assigned by the Superintendent

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

SUPERVISORY RESPONSIBILITIES:

The Director of Finance & Operations supervises the School Accountant, Nutrition Services Director, Accounts Payable Bookkeepers, and the Payroll Coordinator.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as Exempt (Professional).

TERMS OF EMPLOYMENT:

Compensation will be based upon the applicant’s skills and experience and will be regionally competitive.