Massachusetts Government Finance Officers Association

Chelsea-School Business Manager

  • 10 Jan 2023 2:29 PM
    Message # 13051696
    MARILYN GORDON (Administrator)

    About Chelsea Public Schools:

    The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,200 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, a virtual school, and 2 high schools. CPS is a culturally responsive school district. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth. More information about CPS can be found on our website at

    Statement of Duties

    Position is responsible for administering the business affairs of the District, including, but not limited to, developing and managing the annual budget, supervising revenue and expense administration and payroll, and overseeing purchase requisitions.  Employee is required to perform all similar or related duties. 

    Essential Functions

    The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

    • Together with District leadership develops annual budget. Establishes budget development schedules and timelines; develops salary, expense and trend data; inputs budget data, and coordinates production and distribution of budget.
    • Develops and implements the District’s accounting system and procedures; provides timely and accurate financial information and ensures the integrity of the financial data by instituting proper internal controls.
    • Manages current year budget, including monthly projections, accounts payable, and budget transfers.
    • Maintains data base of current contracts; provides notification prior to end date, prepares contract extensions; prepares scope of services for new contracts.
    • Reviews and approves all school department purchase requisitions; coordinates with City’s Chief Procurement Officer as needed.
    • Compiles data for and prepare End of Year Reports in format required by Commonwealth; prepares other routine and ad hoc financial reports.
    • Works with food service management vendor; reviews and submits monthly claims and commodity offers to Department of Elementary and Secondary Education (DESE).
    • Ensures accurate and timely payroll processing and position control.
    • Participates as an active member on Chelsea Public Schools’ Wellness Committee, established pursuant to State and federal law to promote and protect children’s health, well-being, and ability to learn by supporting healthy eating and physical activity. Supervises subordinate staff; makes work assignments, provides training, and evaluates performance.
    • Maintains and improves upon the efficiency and effectiveness of all areas under his/her direction and control.

    Required Qualifications:

    • Bachelor’s degree in business administration or a related field and from three up to five years of experience in school finance or municipal finance or any equivalent combination of education and experience required.

    • Licensed as School Business Manager by the Board of Elementary and Secondary Education, or eligible for licensure. Certification as Massachusetts Certified Public Purchasing Official (MCPPO) required within three years of date of hire.

    • Knowledge:  Thorough knowledge of public accounting and auditing principles, practices and procedures.  Thorough knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and applicable Massachusetts General Laws, regarding finance and procurement.  Knowledge of District budgetary functions.  Knowledge of best practices in grants management. Thorough knowledge of District policies, procedures, and operations.

    • Abilities:  Ability to analyze and interpret financial data and to present findings clearly.  Ability to establish and maintain cooperative relationships with District and City management and staff, funding agencies, vendors, and other governmental representatives. Ability to communicate effectively orally and in writing.  Ability to respect and preserve confidentiality.  Ability to train and supervise employees effectively.   Ability to resolve conflict in a calm and constructive manner.  Ability to develop or revise policies and procedures to improve District operations.  Ability to act in a collaborative manner when working and making decisions.


    • Skill: Excellent skills in the use of personal computers and software including financial software, word processing, and spreadsheet applications in support of District operations. Excellent organizational, time management, and analytical skills. Strong commitment to excellence in customer service. Analytical skills to assess current performance and improve processes. Attention to detail.

    Qualifications Preferred:

    • Master’s degree
    • Specific experience in non-profit management, education, social work, and working with schools is desired.
    • Bilingual in Spanish

    Terms: This is a non-union position, 40 hours per week, year round position, and  215 days work year.

    To Apply: Submit all applications materials via TalentE.

    Equal Opportunity Employer:

    Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Primary Location Central Office
    Salary Range $93,000.00 - $120,000.00 / Annual Salary
    Shift Type Full-Time
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c/o Marilyn Gordon

P.O. Box 102, Sharon, MA  02067

Phone: +1 (774)222-1391


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