The Town of Whitman seeks an Assistant Town Administrator to provide professional supervision over a variety of ongoing town activities.
The salary range is $90,000-$105,000.
Works under the general direction of the Town Administrator.
May supervise some staff.
Performs highly responsible duties of a complex nature requiring the exercise of considerable judgment, initiative, and attention to detail.
Work involves administering a wide range of policies and procedures which may not be standardized. Assistant Town Administrator interprets policies and adapts to individual circumstances requiring accuracy, common sense, and tact.
Research and make recommendations to the Town Administrator on all facets of personnel administration for municipal departments. Make recommendations for the development of policies and procedures, classification, and evaluation of personnel. Identify, develop, and schedule training programs for personnel in various departments, coordinating with the appropriate Department Heads.
Exercise considerable independent judgment in providing professional advice to a variety of public officials, boards, and committees concerning the development, implementation, and administration of policies, goals, regulations, and statutory requirements related to the administration and operation of the Town and its various departments.
Make frequent contact with Town officials and employees, community leaders, and the general public. Communicate with insurance carriers and consultants and other municipal vendors.
Examples of Work Product
Acts as the representative for the Town Administrator and Board of Selectmen in negotiating with citizens and outside public and private agencies. Assists citizens in their interactions with Town departments, boards, and commissions. Acts as the representative of the Town Administrator at commission, board, and committee meetings.
Maintains confidential personnel records under the direction of the Town Administrator, including advertising for position openings. Assists Department Heads in recruitment and selection of personnel.
Acts as a building representative and may respond to all issues concerning the building including monitoring the issuance of keys, security cards, and devices, and heating and cooling functions.
Work is performed in an environment that is usually very busy with telephone calls, walk-in traffic, and meetings.
Makes frequent contact with Town officials, Town employees, and the general public, requiring patience, tact, and discretion. Resolves the more difficult constituent requests.
The essential functions and duties listed below are intended only as illustrative of the various types of work that may be performed. This list is not all-inclusive and may not reflect all of the expectations of the position:
Acts as an information source for the general public and town departments. Provides assistance and answers questions for the general public, public officials, Department Heads and personnel, both by telephone and in person.
Receives complaints and responds to same by addressing or referring them to the appropriate Department Head or other entity for action.
Composes correspondence, memoranda, and notices to departments and the public as needed.
Functions as the primary human resources professional for the Town, including recruitment, onboarding, and ensuring compliance with Family and Medical Leave Act, workers compensation, unemployment, and etc. requirements.
Establishes and maintains subject matter files, including confidential materials, and uses judgment in revising the file system as needed.
Coordinates the printing of Town Warrants for Annual and Special Town Meetings, ensuring deadline requirements are met for the posting and delivery of Warrants. Prepares related material for Town Meeting members. May be responsible for coordinating the publication of the Annual Town Report, including the collection of departmental reports for inclusion in the Report, solicitation of quotes for printing, and delivery of the final product prior to Town Meeting.
Serves as the Assistant Parking Clerk for the Town of Whitman. May handle parking ticket complaints and process paperwork and fines as required. May conduct hearings on ticket appeals, exercising sound judgment.
Assists in the administration of procurement for Town departments. This includes Invitations for Bids and Requests for Proposals, ensuring compliance with M.G.L. Chapter 30B, Chapter 149, and other procurement laws. Keeps abreast of changes in the procurement laws of the Commonwealth.
Is the lead staff member in identifying grant opportunities for the Town, and is the primary point of contact in applying for and administering grant submissions. May assist departments in the administration of grants once they are received.
Assists the Town Administrator and Capital Committee in capital planning processes.
May have some information technology duties.
Works on special projects as required or as the situation dictates.
The Assistant Town Administrator should have a minimum of five (5) years experience in business or municipal government, or an equivalent combination of work experience and education. A Bachelors degree in public administration or business, or equivalent experience, is preferred. Municipal management experience is strongly preferred.
The successful candidate must:
· Have a working knowledge of the functions of municipal government and of office procedures and equipment.
· Possess excellent verbal and writing skills, and be able to communicate clearly, effectively, and concisely.
· Be able to make appropriate managerial decisions.
· Be able to establish and maintain effective and harmonious relationships with Town officials, employees, and the public.
· Possess a high degree of proficiency with computers and network functions.
· Be skilled in word processing, spreadsheet, database, and desktop publishing software applications.
· Maintain, manage, and organize complex records.
· Be able to work on highly technical projects that require a substantial degree of professional judgment, independence, and analytical thinking.
· Maintain confidential information and discern what requires confidentiality.
· Interact appropriately with Town employees, Town officials, and the general public.
· Possess the ability to appropriately prioritize work and handle multiple projects simultaneously.
· Be able to assist the Board of Selectmen and Town Administrator by implementing policy directives.
A cover letter and resume should be sent to email@example.com; posting is open until filled.
525 Washington Street, Wellesley, MA 02482
Phone: +1 (781) 489-7511