Massachusetts Government Finance Officers Association

West Bridgewater Public Schools- Business Office Assistant

  • 27 Jul 2018 2:40 PM
    Message # 6401623
    Marilyn Gordon (Administrator)

    West Bridgewater Public Schools is currently looking for a Business Office Assistant to assist in daily processing of purchase orders and invoices, personnel/payroll processing, accounts payable, accounts receivable, and related accounting/clerical tasks as assigned.

    Performance Responsibilities:
    Assist in administering programs, procedures, and guidelines for the business office;
    Process purchase orders and invoices on a daily basis;
    Perform data entry for accounts payable warrants and payroll;
    Maintain accurate records for accounts, as-needed;
    Enter and maintain data and database applications;
    Update employee benefits into the payroll system; including responding to employee changes, tracking changes, and attending training as needed;
    Input new hire information in payroll database and make necessary updates and changes to keep database current and accurate;
    Keep employee records up-to-date by processing employee status changes in a timely manner;
    Answer employees general questions regarding benefit programs and the enrollment process;
    Update, organize and maintain payroll database; including updating salary spreadsheet, forms, letters and other misc.documents;
    Assist with General Ledger and Sub-Ledger reconciliations;
    Assist with audits as necessary
    Provides information to Treasurer’s Office regarding stale dated checks, and issues proper documentation for reissue and/or void requests, as appropriate;
    Report Retirement Contributions to MTRS monthly and responsible for completion of MTRS retirement applications and buy back applications;
    Maintain Health Insurance spreadsheet for Town Treasurer;
    Maintain Negative Health Insurance payments for hourly employees;
    Assist and complete necessary state and federal reporting requirements such as EPIMS, WAR, CRDR; 
    Assist other Central Office personnel as assigned; and Perform other duties as assigned by Superintendent of Schools or designee.

    Reports to: Business Manager and Superintendent of Schools

    Equal Opportunity Employer

    West Bridgewater Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • Qualifications and Skills:
      Requires a understanding of the Uniform Municipal Accounting System
      Strong Microsoft Office skills and familiarity with Google Suite applications
      Requires ability to work well in a team environment; ability to handle stressful situations with a smile and sense of humor.
      Requires excellent analytical and organizational skills
      Requires ability to maintain confidentiality
      Associates Degree in Accounting, Finance, or related field, preferred.
    • Citizenship, residency or work visa required

    Salary and Hours

    • Salary $52,000 +/- DOQ, Hours 8 to 3 with Friday's off in the summer 


    Contact Information

    • Michelle Fredericks , Business Manager
    • 2 Spring Street
    • West Bridgewater, Massachusetts 02379
    • Phone: 508-894-1230
    • Fax: 508-894-1232
    • mfredericks@wbridgewater.com


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  • West Bridgewater Public Schools- Business Office Assistant

Contact: 

c/o Treasurer/Collector

525 Washington Street, Wellesley, MA  02482

Phone: +1 (781) 489-7511

Email: mgordon@easton.ma.us


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