Massachusetts Government Finance Officers Association

Cambridge-Assistant Purchasing Agent

  • 21 Dec 2017 9:13 AM
    Message # 5645075
    Marilyn Gordon (Administrator)

    RESUMES AND LETTERS OF INTEREST REQUESTED BY 01/19/18

    POSITION IS CONSIDERED OPEN UNTIL FILLED

    Resumes and letters of interest can be submitted via email to employment@cambridgema.gov

    Cambridge residents are especially encouraged to apply.

    JOB TITLE & Assistant Purchasing Agent for Goods and Services

    DEPARTMENT: Purchasing Department

    JOB CODE/POSITION#: #M021-001

    CIVIL SERVICE: Subject to civil service rules and regulations

    HOURS OF WORK: 37.5 hrs/wk plus additional hours as needed

    UNION AFFILIATION: None

    DUTIES AND RESPONSIBILITIES: Reports to the Purchasing Agent and serves as the Assistant Chief Procurement Officer for the City. Assists in directing the central Purchasing functions for the City. Along with the Purchasing Agent, responsible for ensuring that the City engages in cost effective purchasing procedures and is in compliance with Mass. law governing procurement of municipal supplies, services, materials, equipment and construction projects. Serves as consultant and advisor to City departments engaged in purchasing activity; oversees Invitation for Bid and makes recommendations to the Purchasing Agent in the awarding of contracts and is responsible to award and execute contracts. Serves as liaison to regulatory agencies, vendors, contractors, engineers, and architects and the general public. At the Purchasing Agent's direction, receives, investigates, and mediates complaints from vendors regarding M.G.L. c. 30B procurements by the City. Assists the Public Records Officer for the City with response to public record requests regarding purchasing activities. Administers intergovernmental purchasing agreements in cooperation with other agencies. Supervises the review of requisitions, decisions on method of procurement, and the processing of purchase orders. Supervises three Buyers and is responsible for the day to day operations of the procurement of goods and services for the City. Manages the PeopleSoft Purchasing Module and on-line requisitions and purchase orders. Troubleshoots PeopleSoft functional issues and works with the MIS department to identify technical issues and solutions and assist with PeopleSoft upgrades. Works cooperatively with the City Auditor and Assistant Finance Director in payment of invoices. Maintains records, prepares reports, and performs related work as required. Other duties and responsibilities as assigned by the Purchasing Agent.

    MINIMUM REQUIREMENTS: Demonstrated experience and knowledge of M.G.L. c. 30B required. Experience and knowledge of c. 149, 149A and 30, 39M preferred but not required. Proven ability to manage diverse staff of varied skill level. Proven ability to work cooperatively with diverse agencies, groups, and interests. Attention to detail and good writing skills. Ability to multi-task and prioritize required. Demonstrated computer literacy in Microsoft Word, and Excel. Proven expertise in PeopleSoft financial and purchasing modules preferred. Familiarity with IFB and RFP process. Bachelor’s Degree or equivalent combination of education and experience required. Experience in public sector finance and purchasing protocols and procedures highly desirable. MCPPO designation required or attainable within eighteen months of hire.

    PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer. Answer telephones and maintain multiple files. May require minimal lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    WORK ENVIRONMENT: General office environment with air conditioning and fluorescent lighting. Noise level can be high as the office is active with phone calls and walk in customers.

    RATE: $69,721.86 – $96,033.21 + plus excellent benefits

    APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest via email to: employment@cambridgema.gov or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. Resumes and letters of interest requested by 01/19/18. Position is considered open until filled.

    THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY.


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Contact: 

c/o Treasurer/Collector

525 Washington Street, Wellesley, MA  02482

Phone: +1 (781) 489-7511

Email: mgordon@easton.ma.us


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