Assists the Finance Department with a variety of duties which include payroll, accounts payable, and other clerical tasks.

HOURS OF WORK: 19 Hours Weekly

CLASSIFICATION: Part-Time, Entry Level Non-Union Position, FLSA Position

COMPENSATION: $20.00 hourly

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities include, but are not limited to, the following and other reasonably related tasks:

• Coding invoices for entry
• Reviewing invoices for past due amounts, sales tax, or unusual amounts or purchases
• Making phone calls to departments and vendors to resolve issues with invoices
• Entering invoices into the town accounting system
• Preparing warrants for Selectmen signatures
• Reviewing payroll timesheets for accuracy
• Entering payroll data into payroll processing system
• Balancing payroll and submitting for processing
• Completes quarterly unemployment report
• Running month end reports for departments and working with them on discrepancies
• Set-up, organize, and maintain hard copy accounts payable and payroll files (filing paid invoices, etc.)

SUPERVISION

Reports to the Finance Director or their designee.

REQUIRED SKILLS AND QUALITIES

• Organized and detail oriented
• Ability to work effectively with different people and organizations
• Strong verbal and written communication skills
• Entry level accounting and financial skills
• Ability to meet deadlines
• Competent with Microsoft Word/Excel and Windows 10 operating system

MINIMUM QUALIFICATIONS

To be considered for this position, applicants must have at a minimum the following:

• Minimum of two (2) years’ experience in an office environment
• Must be able to pass a CORI background check

Town of Salisbury, Human Resources, 5 Beach Rd, Salisbury, MA 01952

DESIRED QUALIFICATIONS

Applicants will gain special consideration if they have the following qualities or qualifications:

• Associate’s degree in accounting or a related field
• Experience working for an accounting department in a municipality
• Experience doing payroll or accounts payable for another organization

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work environment is an office environment and includes varying levels of noise from visitors, telephones, office equipment, and computers. Must be able to use computers, telephones, and other office equipment as required. Must be able to handle regular interruptions in workflow. Environment includes interacting with co-workers, other town employees, residents, and vendors. Standing, walking, bending, crouching, seeing, hearing, talking, carrying, climbing and the ability to lift 20 lbs. is required.

Reasonable accommodations may be made to help individuals with disabilities to perform the essential functions.

APPLICATION INSTRUCTIONS

Interested applicants must send a cover letter, resume, and three references to Human Resources in order to be considered for this position. Applicants will be given notice before references are called. Applicants are asked to send the aforementioned to jobs@salisburyma.gov or by mail to the following address:

James J. Ryan

Town Hall/Human Resources

5 Beach Road

Salisbury, MA 01952

This position will be open until filled and consideration will be given to applicants in the order in which applications are received.

*The Town of Salisbury is an EEO/ADA Employer*